Some projects need more than one person to help. Here are some guidelines to manage a successful Member Work Day.
Consultation– Depending on what your project is, there may be members who are willing to advise you on the best way to organize your project. This is especially important if you don’t feel like you know how best to accomplish your goals. There are people in the time bank that know about garden design, carpentry, and organizing, for example. Having someone knowledgeable consult with you on your project first can help break it down into specific tasks, which is essential.
Deciding exactly what jobs you are wanting accomplished
Being clear on what you need done and for how long helps members feel like they can assess if they can be involved.
For example: “Come help me garden on April 16th— my yard is a disaster!” is not nearly as effective of a request as, “ I need 2 people to help me trim bushes, 1 person to help me weed a small garden bed, and 1 person to help me transplant a peony. Looking for people to help for about 2 hours on April 16th in the morning.”
An open-ended request for help with no time limits or specific jobs can feel overwhelming and will often not receive any responses. Clear, specific requests are much more do-able.
Consider asking other TimeBankers to help run the work day.
Organizing all of the workers, preparing or serving food, entertainment, rides, or child care are all good examples of help possibly needed to support the event.
Deciding your Date
Checking the TimeBank calendar for other events
Louisville TimeBank Calendar make sure to check and see if there are conflicts. Paying attention to holidays is important as well.
Setting the date 3-4 weeks in advance
Allows time to have members to put it on their schedule and enough time to get the word out about your work day.
http://doodle.com is an easy way to get the opinion of many people on when they can help if you are wanting to assess when people are available.
Getting the Word out
Louisville TimeBank Member Calendar
Please send details of your event here:
Once you have your date, the first and most important place to post about your work day is on the website calendar. It is essential that you have your event on the calendar so all members know about your event. Use plenty of details about the work you are doing, time frames desired, and what supplies or tools a member might want to bring with them. Remember detailed contact information, phone numbers, and address.
If you choose to make events either in signup genius or Facebook, it is a good idea to put the links to those events in the information on the calendar event too.
Events that are listed on the website calendar with all the details will be listed in the TimeBank newsletter. This is an important reason to have your event listed early!
Post requests on the website
You can also post requests on the website. It is best to make different requests for different jobs, even if you are wanting them on the same day. These requests will also go out in our offers and requests email.
http://signupgenius.com is a wonderful tool to organize events and communicate easily with people who are helping. You can post specific jobs, and how many people you need for each job, in specific time frames. It allows you to email everyone as a group, and it helps to keep it clear who is doing which jobs. If you need help with this, we can help you. Email Us!
Facebook Group Events
Events made in the member Facebook group are another way to let people know about your event. It is important to remember that not all TimeBank members are on Facebook, and to not make that your primary way of asking for help.
Announcement at the potluck
Many exchanges are planned at potlucks, and making an announcement about your work day at the potluck is a great way to get workers!
Extra Tips for Success
Food and drinks
People who are hungry and thirsty are not good workers! It is not a bad idea to provide a bit of food or drinks, or make plans to have another member help you with this. This is an especially good idea if people will be working several hours. You can also offer to pay time credits to members who bring food to share. Some members have also made work days into potlucks, mixing work and fun together.
Have you met other members?
Make sure you have reached out to other members and helped them with their requests and projects. The more members you know and have interacted with, the more members will be motivated to help with your project.
Take pictures and let everyone know how happy you are with your TimeBank project!